Rochester Orienteering Club

See you in the woods!

Volunteering - Click here to see the current Volunteer opportunities

Volunteer - Event Role Descriptions

Course Setter

  • Design courses using USOF and local guidelines with color course designations including a fail-proof white (beginner) course.   Course Setting Software Purple Pen http://purplepen.golde.org/ (freeware)
  • Assign control numbers to flags. Use 101-140
  • Make up "clue sheets" using English only for white, English & symbols for yellow, and symbols only for orange and advanced (include on map if possible).
  • Streamer and identify control locations.
  • Have course vetted by appropriate person.
  • Pre-print maps, contact Linda Kohn or Dick Detwiler at least one week ahead of event.
  • Send a brief description of available courses to Event Director and/or Webmaster.
  • Send course xml file and background map image for routegadget and Epunch event setup to Tyler Borden
  • Write "course setter notes" if needed and post at event.
  • Set out control flags with e-punch boxes.
  • Make up master maps to facilitate flag pick-up.
  • If possible, help out during the event where needed. 


  • Greet people as they arrive, especially newcomers.
  • Discuss procedures, hand out waivers with clipboards and recommend clinic and course.

Registration (two - three people)

  • Check all participants' waivers for signatures, including pre-registration sheet.
  • Assign SI-card number to each person/team if not pre-registered.
  • Direct to E-Punch area with waiver sheet if not pre-registered.
  • Take money, give bag, and proper map with clue sheet (or direct to start area to pick up map).
  • Remind participants that before going out on course, they must clearcheck and report to "start" and to "finish" regardless of completion.
  • Sign up new members, sell permanent maps, whistles, etc. and loan compasses if needed.

Results / Epunch (two - three people)

  • The software used for ROC events is called Ór. It can be downloaded here http://www.orienteering.ie/or-home (freeware) and be experimented with on your own computer if you would like to get familiar with the interface.
  • Enter information from the entry forms in the the fields in Ór and record entry number from computer on the entry form.
  • Monitor download of competitor after they finish course and troubleshoot any issues with the results.
  • Collect rental SI-cards after download.
  • Account for people still out on courses near the end of the event and when the courses may be taken down by the flag pickup team.
  • For ribbon mailing inform Don Winslow of 1st 3 places in each group.
  • Return waivers to Don Winslow or any Board member when convenient (for insurance purposes). IF ANY MEMBERSHIP FORMS ARE MIXED IN WITH WAIVERS, GET THESE TO THE EVENT DIRECTOR.

Flag pickup

  • Get assignments from Event Director or Course Setter.
  • Pick up flags and e-punch units & return to Event Director. Note those that need repair.
  • Remove all streamers.


  • Review stocks and set up snacks, drinks, and garbage bag(s). (We've moved to pre-packaged foods.)
  • Pick up area and dispose of garbage after the event is over.
  • Submit receipts for reimbursement from money box.

String O

  • Design and put out simple streamer course.
  • Record all starters and finishers.
  • Upon completion, hand out "Little Troll" stickers and/or cards.
  • Wind up streamer tape at the end of the event.
  • Note items in short supply.  Return spool, box, and sign to Event Director

Event Director                                                        

Event director's role is special as he/she is the one ultimately responsible for organizing the event crew. Extensive description of the event director's responsibilities before, during and after the event is also available. The club is currently using a single individual for the event director role and is not looking for signups at this position.

Volunteer - Long-term Role Descriptions


Arranges for club publicity through press releases to a variety of news and web outlets. Cultivates relationships with outdoors personalities as able.  Optionally posts content to facebook, meetup, twitter, attackpoint, and looks for new opportunities as able.
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